Summary: If you are an Outlook user and want to convert your PST files into PDF format, then read this post to learn efficient and effective ways to convert PST to PDF file format. The PDF file is a flexible, easy, and dependable file format that is accessible on any device without the need for any specialized application. So, how to convert PST to PDF? In this article, we will present a step-by-step guide to converting PST to PDF with attachments.
Recommended Solution: For quick, easy, and safe PST to PDF conversion, you can use the professional Xen PST Converter tool. Batch export and print Outlook PST files to PDF with attachments on Windows platforms. It can easily convert PST files to PDF without dependence on any email client. Also, it is capable to provide users with an option to convert PST to DOC, MSG, HTML, MBOX, EML, MHT, XPS, RTF, and many more file formats.
Before going to the solution to know how to convert PST to PDF, users must have an idea about Outlook PST and PDF file formats;
Overview of Outlook PST and PDF File;
PST file is an Outlook data file to store the mailbox items such as emails, contacts, calendars, notes, tasks, etc. But, we all know that the PST file has a major limitation in that it doesn’t support opening in any other email application except Outlook. And if the user needs to open it on any other system or email client application then they may not able to do so.
On the other hand, PDF (portable document file) is a file format that is easy to open and read. The PDF file is one of the most versatile file formats that is used by millions of users to store and share information. Therefore, many users need to convert to PDF for its easy-to-read interface and portability feature.
Reasons to Convert PST to PDF
There are various reasons to export PST to PDF files. Let’s take look at them;
- To protect sensitive information, PDF documents come with a password security feature.
- It serves as a legal document, and users can use it for their official tasks.
- The PDF file is well known to preserve and keep attachments within it such as Images, hyperlinks, fonts, and headings. Even, after modification, it maintains the file’s original formatting.
- A platform-independent feature exists in the PDF format. Since it is accessible from any Operating System such as Windows, Mac, and all other major platforms.
- Users can access PDF files from anywhere and can easily print them out.
- The storage devices need relatively little space to store a PDF file because of their compact size.
- By encrypting it with a password, you can protect your important PDF documents.
Methods to Export Outlook PST files to PDF – 2 Free Ways
You can easily export PST files to PDF in two easy ways. For user convenience, we have offers both manual and professional solutions. Go through each method to convert Outlook PST to PDF file.
#1. Manually convert PST to PDF Adobe Acrobat
#2. Bulk Convert PST to PDF
Method 1. Manual Approach for PST to PDF File Conversion
To Convert Outlook PST files to PDF, you can use the Outlook email client application. Follow the given steps to export PST files to PDF files-
Step 1. Open and Run Outlook Application on your system.
Step 2. Double-click on the email message that you want to save as a PDF file.
Step 3. Then, tap on the File in the menu bar.
Step 4. In the File tab, click the “Print” option.
Step 5. Now, from the drop-down menu list, select Microsoft Print to PDF option.
Step 6. After that, select “Print” and in the “save print output box” choose a folder to save your PDF file and then click the “Save” button.
Thus, in this way you can easily convert Outlook PST files to PDF.
Why Manual Method is not Recommended For Users?
Unfortunately, this manual solution is not up to the mark for users to convert PST to PDF. There are many drawbacks that users have to face if they select to use this approach to export PST to PDF adobe acrobat.
- There is no option to bulk convert PST to PDF, so if a user needs to export multiple PST files to PDF then they have to repeat this same process for the remaining email files.
- Also, using this procedure for converting PST emails will take a lot of time and effort.
- No email folder selection option is available.
- Requires to install Outlook to carry out the function.
Method 2. Export Outlook PST Emails to PDF File Without Outlook
Xen Outlook PST Converter Tool is the most effective solution to print PST files to PDF. It is specially developed by experts for users who are required to convert and export PST files to other file formats. This tool has all the required features so that every professional and non-professional user can use this utility without any further assistance. It can easily bulk convert PST to PDF with attachments.
While converting PST to PDF, you have full control to stop or start the conversion process anytime. There are also no file size restrictions, you are free to upload large PST files of any size.
Additionally, it facilitates users to convert PST to EML, PDF, MSG, HTML, MHT, XPS, RTF, EMLX, DOCX, DOC etc. The best part of this tool is that it allows you to convert PST files to PDF without any email client dependency i.e, you no need to install Outlook for this conversion process.
FREE download the PST to PDF Converter on your computer;
Working Steps to Convert Outlook PST Files to PDF in Bulk
Here is a step-by-step guide on how to convert Outlook PST files to PDF. Let’s get started.
Step 1. Install and Run Xen PST Converter Tool on your Windows PC.
Step 2. Now, browse and upload Outlook PST files through dual options i.e, the “Select File” or “Select Folders” option.
Step 3. This tool will load all of your PST file mailboxes, choose the required folders that you want to convert into PDF files, and tap the next button.
Step 4. After that, select “PDF” as a saving option from the list of multiple file formats.
Step 5. Choose the destination path to save the resultant data file on your chosen location.
Step 6. Now, tap on the “Convert” button to start PST to PDF conversion process.
Now, check the live conversion process, and after the procedure ends the tool will redirect you to the location that was selected earlier to save the PDF file.
Why Xen Outlook PST Converter is Incomparable?
Convert PST to PDF with Attachments: Outlook emails and attachments may be seamlessly converted from Outlook to PDF with the Outlook PST to PDF Converter. Additionally, it makes it easier for users to save PST files in PDF format by extracting PST files with all of their attachments, contacts, calendars, tasks, and notes.
Batch Conversion of PST to PDF: Batch migration is a sophisticated capability included in PST to PDF Converter. It enables quick selection and addition of PST files and folders into PDF format. With the use of this capability, you can export several PST files to PDF format simultaneously.
Preserve Folder Hierarchy: One can easily save Outlook emails to PDF format with the aid of an Outlook to PDF converter. It entirely assures the user of the folder hierarchy. During the PST to PDF conversion, all Outlook emails will be preserved in the same folder hierarchy without any data loss.
Export PST to 30+ File Formats: This tool is not capable of converting Outlook emails to PDF files but also it allows you to export PST into different file formats. Such as that you can easily convert PST to MSG, EML, PDF, HTML, MHT, MBOX, XPS, RTF, EML, EMLX, and many more.
Maintain Email Attributes: The Outlook PST to PDF Converter program gives users complete assurance regarding the Outlook PST emails’ email structure and layout. All email properties and attributes, including To, Cc, Bcc, Received date, Sent date, calendars, email headers, etc., are preserved.
The blog mentioned above explains two easy and simple processes to convert PST emails into PDF format along with attachments. In case you want to manually convert PST to PDF files, then you can use the save as PDF option. But, to avoid various limitations of the manual approach, we recommend using an automated tool that offers a direct option for PST to PDF conversion. This tool also helps users to convert PST to PDF in batch.